Seafair

Seafair Summer Internship Opportunities Posted
1/22/2013

Join the Seafair summer staff! Our program includes internships with a focus in the following areas: operations, sales,box office, special events, sponsorship & promotions and marketing & public relations! Our goal is to recruit and develop individuals who wish to excel in the sports, entertainment and event industry. We believe that internships are a vital part of a student's professional preparation. Our program provides students an opportunity to get hands-on experience in a professional business environment.

Seafair has been delighting the city of Seattle for over 64 years - come and be a part of this iconic festival.

Time Commitment

Mid-May (or June depending on college schedule) through August 9, 2013 - 40+ Hours Per Week. All interns are required to work all Seafair Signature events, including:

• June 19 - Kick Off Event

• June 22 - Rock 'n' Roll Seattle Marathon and ½ Marathon – A Signature Seafair Event

• July 6 - Pirates Landing

• July 13 - Milk Carton Derby

• July 20/21 - Seafair Triathlon (expo and event)

• July 27 - Seafair Torchlight Run & Torchlight Parade

• Week of July 28 - August 4: Seafair Fleet Week, Seafair Weekend featuring the Boeing Air Show, Albert Lee Cup Hydroplane Race & Hyperlite Wakeboard Experience

Compensation

Full-time interns will receive:

• $225 monthly stipend

• Complimentary tickets to the Seafair Torchlight Parade and Seafair Weekend for family and/or friends (four per intern)

• Staff outings, post-event dinners, and kick-off and end of the summer parties

All internships are full-time with exception of the Street Team/Brand Marketing Interns. The Street Team/Brand Marketing Interns are part-time positions, requiring 20 hours a week and include working event weekends. These positions are not paid.

Qualifications

• Excellent communications skills (written and oral)

• Must be a college junior or senior in good standing

• Must be seeking an internship for college credit and/or as a prescribed part of a school curriculum

• Comfortable in a fast-paced environment, ability to multi-task

• Must perform in a professional manner at all times, maintaining a positive attitude and able to represent the organization both internally and externally

• Must display strong leadership skills, be goal oriented, detail oriented and possess excellent customer service skills

• Ability to work with all types of staff utilizing voice mail, email, computers, fax machines, copiers, and proper use of memos and other office communications

• Ability to work at all Seafair events

To Apply

Please send a cover letter and resume via e-mail to Karen Komoto, Director of Finance and Human Resources - karen@seafair.com. Applications are due by Friday, March 1, 2013. Interviews will be conducted during the month of March. No phone calls please.

Internship Openings & Descriptions

EVENT PRODUCTION

Festival Operations Intern

Focus: Event Operations & Logistics for Festival events supporting the following:

• Milk Carton Derby

• Triathlon & Expo

• Torchlight Night (Fun Run, Spectacular & Parade)

• Seafair Hydroplane Race & Air Show

Reports To: Operations Director

Positions: Three (3)

Responsibilities:

• Support Seafair Staff/Volunteers in planning and implementing event logistics for all Seafair events.

• Manage communication with event participants regarding event preparation, load-in/load-out and day-of logistics.

• Plan and implement event operations as directed by respective Event Producers

• Volunteer Recruitment and communication

• Assist in database management for equipment orders

• Assist in managing signage Inventory, and on-site implementation of signage and décor plans at all Seafair events.

• Sell Logboom space for boaters attending Seafair Weekend and manage on-site trouble shooting for Logboom Customers

• Assist in Radio Communications assignments, distribution and equipment recovery

• Assist in implementation of the Seafair Green Plan (recycling and waste management) for Seafair events.

• Other office and event duties as assigned

Qualifications

• Must have the ability to lift/carry weights of up to 40lbs

• Attention to detail and follow through of tasks

• Strong customer service skills

• Ability to troubleshoot and problem solve

TICKET SALES/CUSTOMER SERVICE

Box Office Intern

Focus: Ticket Sales & Fulfillment

Reports To: Director of Finance & Human Resources

Positions: One (1)

Responsibilities:

• Manage ticket order fulfillment through online, phone and mail-in order requests

• Serve as liaison to print tickets, audit payments and set up Will Call

• Process payments via online, phone, mail, in person and on site

• Assist at Sporting events: on site & day-of registration and cash receipts reporting

• Track and manage ticket inventory and revenue and prepare weekly reports for Seafair Festival events

• Assist with on site ticket sales at all Seafair Festival events

• Manage & process VIP and Sponsor ticket orders

• Preparation of weekly sales reports

• Assist with Beer Garden revenue reporting and cash handling

Qualifications

• Competency in Microsoft Excel

• Cash handling experience a plus

• Ability to troubleshoot and problem solve

• Strong written and oral communication skills

• Strong customer service skills required

ADMINISTRATION

VIP Coordinator

Focus: VIP Receptions & Experiences

Reports To: Seafair President & CEO

Positions: One (1)

Responsibilities:

• Manage communication and fulfillment of all VIP experiences with special guests, military and board members

• Manage board member volunteer experiences, receptions, event RSVP’s & communication

• Manage royalty communication and implementation of royal knightings

• Manage invitations and communication with military contacts

Qualifications

• Excellent written and oral communication skills required

• Strong customer service skills required

• Ability to troubleshoot and problem solve

• Competency in Microsoft Excel and Database management

Volunteer Management Intern

Focus: Volunteer Program

Reports To: Vice President

Positions: One (1)

Responsibilities:

• Assist with communication and outreach to recruit new volunteers

• Manage volunteer recognition program to communicate awards, nominations and finalist selection

• Maintain internal volunteer database of new contacts

• Coordinate special Seafair experiences for volunteers

• Manage volunteer booth at Seafair events

• Assist in producing marketing materials for volunteer recruitment

• Special event planning

Qualifications

• Strong written and oral communication skills required

• Strong customer service skills required

• Ability to troubleshoot and problem solve

• Competency in Microsoft Excel and Database management

SEAFAIR FOUNDATION PROGRAMS

Seafair Foundation

Focus: Scholarship & Education Programs, Youth Leadership Symposium, Fundraiser events

Reports To: Seafair Foundation Manager

Positions: One (1)

Responsibilities:

• Create promotional and administrative materials for programs and fundraisers

• Oversee backstage support for Scholarship Program for Women events

• Assist in planning and implementing fundraiser events, including managing and troubleshooting registration, coordinate event logistics, and provide on-site customer service.

• Coordinate participant and volunteer meetings and events

• Assist Volunteer Committee & Foundation Manager with implementation of program elements

SPONSORSHIP

Sponsorship & Promotions Intern

Focus: Sponsorship & Promotions

Reports To: Director of Sales & Marketing

Positions: One (1)

Responsibilities:

• Sales department administration

• Coordinate VIP Hospitality Programs including ticket sales, catering, venue lay-out and volunteer management

• Assist with special event planning for sponsor-related events

• Support sponsorship management at all Seafair events: Signage placement, event set-up, client interaction and VIP experiences

• Assist with corporate hospitality program implementation and operations including ticketing, parking, signage and on-site trouble shooting

• Track marketing and operational obligations in sponsor agreements

• Recap client investments for internal use

• Internet research on sponsor leads

• Other office and event duties as assigned

STREET TEAM

Sales & Marketing (Brand Awareness, Street Team, Promotions) Seasonal

Focus: Marketing & Promotions

Reports To: Director of Sales & Marketing, Communications

Openings: One (1)

This position will support the sales/sponsorship and marketing/communications departments. This person will primarily be responsible for implementing promotions.

Responsibilities:

• Assist with scheduling of 10-12 street team interns

• Serve as on-site contact for street team

• Coordination of bag stuffing events

• Coordination of packet pick up and promotional parties and events

• Document and archive photos/video and written information regarding street team activities and events

• Coordination of travel to various events in the community

• Promote Seafair programs and events

• Customer service

• Managing fan feedback and surveying

• Grassroots marketing - including flyering, passing out samples and products, etc.

Qualifications:

• Friendly, outgoing and energetic

• Excellent customer service and communication skills

• Must be enrolled in college and pursuing a degree in marketing or public relations

• Access to transportation

• Comfortable in fast paced environment, ability to multi-task

• Must perform in a professional manner at all times, maintaining a positive attitude and able to represent the organization both internally and externally

• Must display strong leadership skills, be goal oriented, detail oriented and possess excellent customer service skills

• Ability to work with all types of staff utilizing voice mail, email, computers, fax machines, copiers and proper use of memos and other office communications

• Ability to work at all Seafair events (nights/weekends during the summer and through August 9).

Street Team/Brand Awareness Part-Time Intern

Focus: Promotions & Community Relations

Reports To: Director of Marketing & Communications

Openings: Ten (10), PART-TIME

*Please note that these positions are PART-TIME/weekend positions that are non-paid.

Responsibilities:

• Promote Seafair programs and events

• Customer service

• Assist with Seafair contests and promotions

• Assist with Seafair appearances in community events and parades

• Managing fan feedback and surveys