Seafair News
Seafair Summer Internship Opportunities Posted
1/22/2013

Join the Seafair summer staff! Our program includes internships with a focus in the following areas: operations, sales,box office, special events, sponsorship & promotions and marketing & public relations! Our goal is to recruit and develop individuals who wish to excel in the sports, entertainment and event industry. We believe that internships are a vital part of a student's professional preparation. Our program provides students an opportunity to get hands-on experience in a professional business environment. 


Seafair has been delighting the city of Seattle for over 64 years - come and be a part of this iconic festival. 


Time Commitment

Mid-May (or June depending on college schedule) through August 9, 2013 - 40+ Hours Per Week. All interns are required to work all Seafair Signature events, including:

June 19 - Kick Off Event

June 22 - Rock 'n' Roll Seattle Marathon and ½ Marathon – A Signature Seafair Event

July 6 - Pirates Landing

July 13 - Milk Carton Derby

July 20/21 - Seafair Triathlon (expo and event)

July 27 - Seafair Torchlight Run & Torchlight Parade

Week of July 28 - August 4:  Seafair Fleet Week, Seafair Weekend featuring the Boeing Air Show, Albert Lee Cup Hydroplane Race & Hyperlite Wakeboard Experience


Compensation

Full-time interns will receive:

$225 monthly stipend

Complimentary tickets to the Seafair Torchlight Parade and Seafair Weekend for family and/or friends (four per intern)

Staff outings, post-event dinners, and kick-off and end of the summer parties


All internships are full-time with exception of the Street Team/Brand Marketing Interns. The Street Team/Brand Marketing Interns are part-time positions, requiring 20 hours a week and include working event weekends. These positions are not paid.


Qualifications

Excellent communications skills (written and oral)

Must be a college junior or senior in good standing

Must be seeking an internship for college credit and/or as a prescribed part of a school curriculum

Comfortable in a fast-paced environment, ability to multi-task

Must perform in a professional manner at all times, maintaining a positive attitude and able to represent the                 organization both internally and externally

Must display strong leadership skills, be goal oriented, detail oriented and possess excellent customer service skills

Ability to work with all types of staff utilizing voice mail, email, computers, fax machines, copiers, and proper use of     memos and other office communications

Ability to work at all Seafair events 


To Apply

Please send a cover letter and resume via e-mail to Karen Komoto, Director of Finance and Human Resources - karen@seafair.com. Applications are due by Friday, March 1, 2013. Interviews will be conducted during the month of March. No phone calls please.


Internship Openings & Descriptions


EVENT PRODUCTION


Festival Operations Intern 

Focus: Event Operations & Logistics for Festival events supporting the following: 

Milk Carton Derby

Triathlon & Expo

Torchlight Night (Fun Run, Spectacular & Parade)

Seafair Hydroplane Race & Air Show

Reports To: Operations Director

Positions: Three (3)


Responsibilities:

Support Seafair Staff/Volunteers in planning and implementing event logistics for all Seafair events.

Manage communication with event participants regarding event preparation, load-in/load-out and day-of logistics.

Plan and implement event operations as directed by respective Event Producers

Volunteer Recruitment and communication

Assist in database management for equipment orders 

Assist in managing signage Inventory, and on-site implementation of signage and décor plans at all Seafair events.

Sell Logboom space for boaters attending Seafair Weekend and manage on-site trouble shooting for Logboom Customers 

Assist in Radio Communications assignments, distribution and equipment recovery

Assist in implementation of the Seafair Green Plan (recycling and waste management) for Seafair events.

Other office and event duties as assigned


Qualifications

Must have the ability to lift/carry weights of up to 40lbs

Attention to detail and follow through of tasks

Strong customer service skills

Ability to troubleshoot and problem solve



TICKET SALES/CUSTOMER SERVICE


Box Office Intern

Focus: Ticket Sales & Fulfillment

Reports To: Director of Finance & Human Resources

Positions: One (1)


Responsibilities:

Manage ticket order fulfillment through online, phone and mail-in order requests

Serve as liaison to print tickets, audit payments and set up Will Call

Process payments via online, phone, mail, in person and on site

Assist at Sporting events:  on site & day-of registration and cash receipts reporting

Track and manage ticket inventory and revenue and prepare weekly reports for Seafair Festival events

Assist with on site ticket sales at all Seafair Festival events

Manage & process VIP and Sponsor ticket orders 

Preparation of weekly sales reports 

Assist with Beer Garden revenue reporting and cash handling 


Qualifications

Competency in Microsoft Excel

Cash handling experience a plus

Ability to troubleshoot and problem solve

Strong written and oral communication skills

Strong customer service skills required


ADMINISTRATION


VIP Coordinator

Focus: VIP Receptions & Experiences

Reports To: Seafair President & CEO 

Positions: One (1)


Responsibilities:

Manage communication and fulfillment of all VIP experiences with special guests, military and board members

Manage board member volunteer experiences, receptions, event RSVP’s & communication

Manage royalty communication and implementation of royal knightings

Manage invitations and communication with military contacts 


Qualifications

Excellent written and oral communication skills required

Strong customer service skills required

Ability to troubleshoot and problem solve

Competency in Microsoft Excel and Database management


Volunteer Management Intern

Focus: Volunteer Program 

Reports To: Vice President 

Positions: One (1)


Responsibilities:

Assist with communication and outreach to recruit new volunteers 

Manage volunteer recognition program to communicate awards, nominations and finalist selection 

Maintain internal volunteer database of new contacts

Coordinate special Seafair experiences for volunteers

Manage volunteer booth at Seafair events

Assist in producing marketing materials for volunteer recruitment

Special event planning


Qualifications

Strong written and oral communication skills required

Strong customer service skills required

Ability to troubleshoot and problem solve

Competency in Microsoft Excel and Database management


SEAFAIR FOUNDATION PROGRAMS


Seafair Foundation

Focus: Scholarship & Education Programs, Youth Leadership Symposium, Fundraiser events

Reports To: Seafair Foundation Manager 

Positions: One (1)


Responsibilities:

Create promotional and administrative materials for programs and fundraisers

Oversee backstage support for Scholarship Program for Women events

Assist in planning and implementing fundraiser events, including managing and troubleshooting registration, coordinate event logistics, and provide on-site customer service.

Coordinate participant and volunteer meetings and events 

Assist Volunteer Committee & Foundation Manager with implementation of program elements


SPONSORSHIP 


Sponsorship & Promotions Intern

Focus: Sponsorship & Promotions

Reports To: Director of Sales & Marketing

Positions: One (1)

 

Responsibilities:

Sales department administration

Coordinate VIP Hospitality Programs including ticket sales, catering, venue lay-out and volunteer management

Assist with special event planning for sponsor-related events

Support sponsorship management at all Seafair events: Signage placement, event set-up, client interaction and VIP experiences

Assist with corporate hospitality program implementation and operations including ticketing, parking, signage and on-site trouble shooting

Track marketing and operational obligations in sponsor agreements

Recap client investments for internal use

Internet research on sponsor leads

Other office and event duties as assigned


STREET TEAM


Sales & Marketing (Brand Awareness, Street Team, Promotions) Seasonal

Focus: Marketing & Promotions

Reports To: Director of Sales & Marketing, Communications

Openings: One (1)


This position will support the sales/sponsorship and marketing/communications departments. This person will primarily be responsible for implementing promotions. 


Responsibilities:

Assist with scheduling of 10-12 street team interns

Serve as on-site contact for street team

Coordination of bag stuffing events

Coordination of packet pick up and promotional parties and events 

Document and archive photos/video and written information regarding street team activities and events

Coordination of travel to various events in the community

Promote Seafair programs and events

Customer service

Managing fan feedback and surveying

Grassroots marketing - including flyering, passing out samples and products, etc. 


Qualifications:

Friendly, outgoing and energetic

Excellent customer service and communication skills

Must be enrolled in college and pursuing a degree in marketing or public relations

Access to transportation

Comfortable in fast paced environment, ability to multi-task

Must perform in a professional manner at all times, maintaining a positive attitude and able to represent the organization both internally and externally

Must display strong leadership skills, be goal oriented, detail oriented and possess excellent customer service skills

Ability to work with all types of staff utilizing voice mail, email, computers, fax machines, copiers and proper use of memos and other office communications

Ability to work at all Seafair events (nights/weekends during the summer and through August 9). 


Street Team/Brand Awareness Part-Time Intern

Focus: Promotions & Community Relations

Reports To: Director of Marketing & Communications

Openings: Ten (10), PART-TIME

*Please note that these positions are PART-TIME/weekend positions that are non-paid. 


Responsibilities:

Promote Seafair programs and events

Customer service

Assist with Seafair contests and promotions

Assist with Seafair appearances in community events and parades

Managing fan feedback and surveys

Grassroots marketing - including flyering, passing out samples and products, etc. 

Bag stuffing for sports and logboom events

Working packet pick up parties and other promotional events


Qualifications:

Friendly, outgoing and energetic

Excellent customer service and communication skills

Must be enrolled in college and pursuing a degree in marketing or public relations

Familiarity with social media tools

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